AMI hardware asset lifecycle management solutions enable enterprises to maintain complete, current and accurate hardware asset data. From this real-time data, our customers realize the promised value of IT asset management through improved compliance, security, savings and availability of IT assets.

A holistic solution

AMI solves asset lifecycle management via a holistic view of the entire asset lifecycle that integrates people, process and technology into a single system that targets a well defined set of IT asset management goals.  It is this complete view of the asset lifecycle that make asset tracking tools like barcode, RFID and discovery software effective, by ensuring the foundational components are in place before tools are implemented.

The Asset Lifecycle


Solution overview

AMI’s twelve years of experience consulting enterprises in hardware asset management has taught us the factors that lead to success or failure of asset management programs. During implementations, AMI guides our customers to hardware asset management maturity through the following stages:

  1. Obtaining executive support
  2. Defining the hardware asset management program goals
  3. Laying the foundational data
  4. Integrating procurement and vendor data
  5. Defining and automating lifecycle processes
  6. Auditing data quality and user performance

Obtaining executive support

Effective asset management requires significant organizational change.  This cannot be accomplished without support from executives who give authority to the program managers.  It is the executive who establishes the culture of asset management excellence, making it a priority within the organization.  Without this, your program will not be successful.

AMI assessment services help IT Asset Managers develop business cases to win executive sponsorship, by clearly defining program goals, establishing an organization change plan and demonstrating ROI. This clears the path to success by getting executive buy-in and the funding necessary to implement a complete solution.

Defining hardware asset management goals

During implementation, AMI solution experts will facilitate stakeholder requirements workshops to help you determine what you need to track and, more importantly, what you don’t.  For example, if your business goals are tax and insurance compliance, you only need to track assets to a particular building.  However, if your goals are data center capacity and power management planning, you’ll need to track assets to a particular rack in a data center. The less data you need to maintain, the easier it is to be accurate.

Laying foundation data

Once goals are defined, you must define the sources of master “foundational data” that will be used to generate reports.  These include:

  • Locations
  • Users
  • Asset Types
  • Models
  • Manufacturers
  • Cost Centers
  • Vendors

AMI professional consultants help you define the “single source of truth” for all master control tables.  It is the responsibility of each organization to maintain a solid foundation, otherwise, you will not succeed in maintaining valuable asset inventory.

Integrating procurement and vendor data

With a solid foundation, AMI solution consultants then guide you through integrating procurement and vendor data, so your asset database can be pre-loaded with valuable information automatically, prior to receipt.  This will greatly simplify the receiving process, enable detection of receiving exceptions/mis-shipments and incorrect billing, and nearly eliminate the possibility of data entry error.

Automating lifecycle processes

Next, AMI consultants guide you through the definition of asset lifecycle processes, from purchasing through disposal.  We then automate these processes with barcode & RFID technology built upon our industry-leading AssetTrack® 4 software.

Asset Lifecycle

AMI solution consultants provide streamlined barcode and RFID scanning tools for capturing asset information as lifecycle activities occur. Learn more about our targeted process solutions below:


As with any multifaceted system, exceptions will occur. Processes will break down, people will transition and technology will break. AMI will guide you through the development of a regular audit process where you will test and verify the health of your data, your technology and your people, so you can quickly identify problems and get them resolved.

Learn more about AMI Auditing Processes.